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Tools & Approaches

Concerning surveys and data issues

 

 

Outcome/ Impact Studies:
 

  • Outcome or Impact Studies give a comprehensive overview over the main outputs, outcomes, impacts, sustainability etc. of an activity or working area.

 

  • They combine all information from several sources, usually Mixed Method Surveys, Stakeholder Interviews and project monitoring information.

 

  • The findings are visualized graphically and summarized in a brief report.

 

 

Mixed Methods Surveys:
 

  • Mixed Method Surveys combine the strengths of quantitative and qualitative methods, by using a mid-sized sampling.

 

  • They include numbers, ratings and narratives (e.g. opinions, descriptions of processes etc.)

 

  • Usually for one study several surveys are combined and various types of stakeholder are interviewed by using customized questionnaires.

 

 

Functional MS Excel data-collection & processing tools:
 

  • In most cases Mixed Method Surveys, as described above, do not require the use of complicated statistical programs, but can be implemented completely by using MS Excel.

 

  • Also, other tools such as Training Evaluation Questionnaires can be completely carried out in MS Excel and include the following features:

    • Guidelines on how to use the Tool

    • Printout sheet (note: needs to fit on a single page)

    • Data-entry sheets

    • Database

    • Analysis sheets (quantitative & qualitative)

    • Report format, including charts.

 

Efficient Stakeholder Interview processes and formats:
 

  • The developed methodology allows the customization of guide-questions for each interviewee in an efficient and systematic manner.

  • Interviews are recorded in a detailed manner.

  • Very large amounts of recorded information can be summarized and analysed in an efficient and systematic way.

Concerning monitoring systems

 

 

Results Models:
 

  • Results Models form the basis of a Result-Oriented Monitoring System by defining the main activities including their outputs, outcomes and inter-linkages.

 

  • The Results Model shows the structure of the project/program and the system boundaries/ attribution gap.

 

  • Thereby it also enables the localization and confirmation of the indicators within the logical structure of the intervention.

 

  • All information needs of the monitoring system are identified through the Results Model.

 

 Indicator & Monitoring Matrix:
 

  • All indicators and further key information needs of the monitoring system are listed in the Indicator & Monitoring Matrix.

 

  • All required Data Collection Tools, including responsibilities, timing, sampling and further technical details are specified.

 

  • Data Collection Tools are designed on this basis.

 

 

Planning and Reporting Format:
 

  • Developed planning formats enable meaningful planning by not only naming activities, but also specifying their outputs and outcomes in a brief but clear manner.

 

  • The way responsibilities are recorded enables filtering and therefore easy use by all project staff.

 

  • The formatting of the planning timeline enables follow-up in an easy and visualized manner.

 

  • Later reporting can easily be built into the planning format and facilitate efficient project management.

 

 Training/Event Evaluation Tool:
 

  • A brief (1 page) and a more detailed (4 page) Training/Event Evaluation questionnaire are available.

 

  • The Tool does not only consist of the questionnaire but can include all the further features described in the section headed “Functional MS Excel data-collection & processing tools”.

 

 

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